Scanning Direct - Document Scanning Services logo

Document Scanning Services

033-3322-3300 Hours: 9am-5pm Monday-Friday

Quick Quote

how much will scanning cost?

Our document scanning service is driven by you, we listen to what you want and make it happen. Check out our instant on-line quote.

Delighted customers

Genuine testimonials

We work closely with our clients to ensure that their requirements are fulfilled and hopefully exceeded. Take a look at their comments.

Quality & Experience

Customer Focused

We have many years of experience in document scanning and archiving, priding ourselves in offering a quality service.

Large Format

Plans & Drawings

These documents can be difficult to store and expensive to circulate, Scanning Direct is the ideal solution.

Document Archiving

solutions for uk business

Solving your document archiving headache with scanning, storage and destruction solutions – Contact us today

Document Scanning

services for uk business

Scanning Direct offers a wide range of quality document scanning services to clients throughout the UK. See how we can help you today

Scanning Information

Picture of scanned files and digital documents

Scanning Process

If your office is filled with filing cabinets overflowing with paper and you are unable to find the information you require easily, then you need our document scanning service to get you back on track. As everyone's requirements are different we aim to make our scanning process as simple and flexible as possible.

Confidentiality

Confidentiality is uppermost in all our minds when we discuss document scanning. Whether it is intellectual property or sensitive client information protection of that information is paramount.

At Scanning Direct we pride ourselves on our integrity and all of our staff sign a Declaration of Confidentiality, we are also happy to sign confidentiality agreements with our clients, should they require. Scanning Direct is registered under the Data Protection Act No:Z7065096

Document Preparation

Our preparation staff remove all staples, clips etc. and sort the files into tidy batches within the files and boxes. All files and boxes are tracked throughout the scanning process.

Quality Control Test

At this point a selection of files are scanned to provide a quality control test to highlight any issues with paper/print quality. This enables any enhancements to be made prior to scanning, ensuring scanning quality and limiting the need for re-scans.

Scanning Calibration

Once scanner settings have been established the documents are scanned and returned to files and boxes ready for indexing.

Indexing

Indexing is a very important area and we work with our clients to agree the most efficient way to index the documents, taking into consideration how the files are to be searched, any document management software and existing file structures.

Quality Assurance

Throughout the scanning process a document scanning operator oversees every image to ensure that a high level of quality is maintained. Once the indexing has been finished and the files are complete you can be guaranteed to have the best possible results

Data Security

Your digitised data is put on to a CD, DVD USB memory stick or USB Hard Drive, verified and then forwarded to the client. This data can also be provided for download via our own cloud service. All data is retained on our air gapped server until the client confirms that it can be deleted.

Return of Documents

If you would like your paper files returned after scanning, we can return the files to your office or to your designated storage facility.

Secure Destruction

Once the client has given written authority for the paper files to be destroyed, the files are security bagged and tagged. Collected by our security waste partner for secure confidential destruction. The client is then provided with a destruction certificate for their records.

scanned files on tablet

Why Scan

  • 1

    Save Space

    Dispense with cumbersome filing cabinets, free up valuable space.

  • 2

    Save Time

    Reduce case-handling time by converting files into searchable digital images.

  • 3

    Save Money

    With time saved, extra space and better customer service think about the return on investment.

Your Files

folders of scanned documents

All our clients requirements are different so we aim to make our scanning process as simple and flexible as possible. Some of our clients know exactly what they want, but others look to us to guide them through their scanning project.

clients say

  • Opening quotation mark

    Before using the services of Scanning Direct we were becoming increasingly swamped with paperwork, so I decided it was about time LA Fitness tried the modern approach to filing. Rather than look through shelves of dusty folders containing hundreds of invoices we now simply search for the scanned image which takes a matter of seconds. The time-scale from sending the documents to Scanning Direct and receiving the scanned, named images back is very impressive, as is the accuracy which is a key element for us. Highly recommended.

    LA Fitness

Scanning

Picture of how to create electronic documents

Scanning Projects

Archive scanning projects can range in size from a few boxes to 100's, but no matter the size you can expect the same high levels of quality and service from all of our staff. The information below will give you a clearer view of our archive scanning service, but if you don't find the details you need please do not hesitate to contact us.

Type of Documents

  • Client Files
  • Purchase & Sales Ledger Invoices
  • Technical Manuals & Reports
  • HR Personnel Records
  • Colour Brochures & Photographs
  • Plans and Drawings
  • Document Sizes

    At Scanning Direct we scan documents ranging in paper size from A6 to A0. Our scanning equipment can scan small bits of paper to large architects plans in black & white and full colour.


    Scanning Formats

    For archive scanning we are generally asked to scan as Tiff (Tag Image File Format) or PDF (Portable Document Format), which are the most commonly used format. However we do scan in other formats dependent on client requirements.


    Scanning Resolution

    Throughout the scanning industry 200dpi is considered to be an acceptable industry standard. Scanning Direct however like to offer our clients a higher level of resolution and therefore use 300dpi as a starting point to ensure quality and customer satisfaction.

    OCR Searchable PDF's

    Optical Character Recognition (OCR) document scanning is used globally in many industries. Legal offices, Blue Chip, public sector and education are some of the many establishments in which OCR scanning is utilised. Any businesses considering documentation conversion to digital format could benefit from OCR technology.

Data Storage

After scanning the digital images are burned to CD/DVD or hard drive, verified and then forwarded to the client. This data can also be provided for download via our own cloud service. All data is retained on our servers until the client confirms that they have backed up their files and are happy for us to delete our copy.

Client Quote

  • Opening quotation mark

    From the start Scanning Direct worked with us to make the ongoing process easy for our staff and have been really flexible. Their staff are always helpful, as Scanning Direct has grown they have never lost the personal touch, nothing has been too much trouble.

    Poole Townsend Colourful_filing_cabinets_filled_with_paper

contacts

Telephone: 033-3322-3300

Address: Matrix House, Riplingham, Brough, East Yorkshire, HU15 1QU

Hours: 9am-5pm Monday-Friday

E-mail: info@scanningdirect.co.uk